Executive Assistant

Remote or can be based in Gibraltar
Full time
24 March 2022

XReg Consulting is a boutique policy and regulatory affairs consultancy specialising in crypto-assets. We help governments, regulators and public authorities, financial institutions and crypto industry businesses by providing strategic advice and operational support. The team, led by former policymakers and financial supervisors with extensive experience in regulating crypto-asset service providers, operates globally on one-off assignments and ongoing engagements for a wide variety of organisations.

As an international company looking to grow its team, we are seeking to hire an Executive Assistant to work with executive leaders, perform a variety of administrative tasks and support our company’s executive members.

The successful candidate will be expected to work on a daily basis, close to the leadership team, on various assignments and projects.  

The Executive Support Assistant will play a pivotal role at XReg and must be comfortable in a fast-moving environment and addressing the needs of the members of the team. Applicants should be willing to develop particular sectoral or geographic expertise if they do not already possess it.

The position is a full time role with an initial probation period of 6 months. This role does not entail specific responsibilities for revenue generation, although successful candidates will be expected to participate in activities to grow the business.

Specific Responsibilities

  • Managing professional and personal scheduling, including calendars, agendas, mail, email, calls, travel arrangements (including hotel booking, transportation and meal coordination) and keeping up with correspondence based on needs.
  • Compiling documents and presentations for meetings
  • Assisting with other company logistics such as company secretarial duties and expenses or company reports.
  • Establishing and maintaining protocols relating to the office, including mandatory compliance record-keeping such as contact information.
  • Performing administrative and office support, such as filling in applications, taking minutes during meetings, drafting Resolutions, spreadsheet creation, and maintenance of filing system and contact database.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
  • Format information for internal and external communications such as memos, emails, presentations, reports.
  • Screen and direct phone calls and distribute correspondence for executive members.
  • Acting as primary point of contact for phone calls or business queries for executive members.  
  • Assisting with event organisation, both internal and external, in a capacity both logistical and creative.

Qualifications and Skills

  • Work experience as an Executive Assistant, Personal Assistant (PA), or similar role.
  • Excellent Microsoft Office knowledge.
  • Outstanding organisational and time management skills.
  • Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality.
  • PA diploma or certification is a plus.
  • Be resourceful, innovative, and proactive to support the executive leaders.
  • Ability to think independently and make decisions under pressure.
  • Good communication and interpersonal skills. Must be able to share information with executive leaders and members of the team as well as external stakeholders efficiently and effectively.
  • Strong work ethic and personal motivation.
  • Willingness to work flexible hours and to travel, when applicable.
  • Ability to work in a fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results.

Travel, Remote Working and Packages

Although XReg operates from Gibraltar, Brussels, and London, XReg team members are free to work from home and to be based anywhere in the world. When necessary, they are expected to make themselves available during our office hours or in clients’ time zones. Once the COVID-19 pandemic has abated, the successful candidate may be required to travel, including internationally, as needs dictate. 

We offer a competitive remuneration and annual leave package as well as other benefits.

Application Process

Applicants will be interviewed remotely and may be required to undertake a test. If you would like to discuss this or other XReg job opportunities or to be considered to join the team, please submit your CV and a covering letter to join@xreg.consulting

By submitting your application, you are authorising XReg to process your personal data, in accordance with Gibraltar law, for the purposes of applying to this vacancy.

Apply now

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